Many people are usually looking up to the annual school formal therefore, you need to organize the event in the best possible way. You must know that there will be pictures and videos and the entire school is going to remember this day. In order to make this event a successful one, you need to be super careful with your pre planning process. As an event planner, you are required to make sure every single aspect is covered beforehand so that the event goes smoothly.
Set a budget
The most important thing before planning any event is to set your budget so that you are aware about your possibilities. Once you have a clear picture about how much you’re willing to spend, you can easily approach those kind of companies and vendors that fit your spending structure.
Guest list and invitations
Once you’ve set your budget, you should finalize the number of attendees you’re willing to invite. This way you will know the number of catering items, vendors and extra furniture you need to accommodate everyone. It is always good to send out invitations at least a month ago since many students especially the girls usually invest a lot of time and money in their dresses.
Look for a venue
Once you have a rough idea about the number of people attending the event, you can decide whether you want to host the event at school or rent a bigger venue. If you’re renting a venue, you should book it way before time so that you don’t have to experience any issues in the future. It is always good to visit the venue beforetime and look for different ways to decorate it. You can establish the atmosphere of the event according to the type of venue. It is really important to amp up a dull area in order to make it memorable for everyone.
Getting to your formal can be part of the experience. Why not look at hiring a formal party bus Melbourne to take groups of students to the venue.
Type of food/caterers
After finalizing the venue, you need to decide which kind of food items you wish to serve your guests. It can be a buffet, proper dinner or just snacks and drinks. Depends on your budget. The best way to do that is by hiring a proper catering service. They will not only make food for you, but will also help in serving it for you throughout the event.
Take a quote from vendors and suppliers
Whether its food, lights, music or extra tables, you need to take a quote from multiple suppliers and vendors so that you can make comparisons and hire the one that suits you best. Doing all that beforehand is always a must.
Arrange a good sound system
Since these events are all about dancing and partying therefore, you need to have a good sound system along with a DJ or a lineup of bands. You need to hire someone who is capable of entertaining the guests throughout the event. If your budget is tight, you can always have your school’s band or a DJ to perform for free. It is always good to see them perform before finalizing them for the event.
Decide what to do afterwards
Many formals or debs will have an after party where the festivities can continue on. This usually takes place at another venue like a nightclub. Another good idea is to hire a party bus Melbourne to transport the group to the after party, this keeps everyone together and ensure safe and fun travel to the next venue.